Privacy Policy

This Employee and Contractor Privacy Policy describes the categories of personal information (“PI”) collected or may be collected by LodgeWorks Payroll, L.P., along with its subsidiaries and affiliates (collectively, “Company”) and the purposes for which Consumer Personal Information may be used. We are providing this notice to you in accordance with California Civil Code Sec. 1798.100(b).

This notice does not form part of any contract of employment or other contract to provide services.

Categories of Personal Information Collected

Purposes Personal Information Is Used

Identifiers and Contact Information. This category includes names, addresses, telephone numbers, mobile numbers, email addresses, dates of birth, Social Security numbers, driver’s license or state identification numbers, bank account information and other similar contact information and identifiers.

  • Collecting and processing employment applications, including confirming eligibility for employment, background and related checks and onboarding.
  • Processing payroll and employee benefit plan and program administration, including enrollment and claims handling.
  • Maintaining personnel records and record retention requirements.
  • Communicating with employees and/or employees’ emergency contacts and plan beneficiaries.
  • Complying with applicable state and federal labor, employment, tax, benefits, workers’ compensation, disability, equal employment opportunity, workplace safety and related laws.
  • Preventing unauthorized access to or use of the Company’s property, including the Company’s information systems, electronic devices, network and data.
  • Ensuring employee productivity and adherence to the Company’s policies.
  • Investigating complaints, grievances and suspected violations of Company policy.

Protected Classification Information. This category includes characteristics of protected classifications under California or federal law.

  • Complying with applicable state and federal equal employment opportunity laws.
  • Designing, implementing and promoting the Company’s diversity and inclusion programs.

Internet or Other Electronic Network Activity Information. This category includes without limitation:

  • All activity on the Company’s information systems, such as internet browsing history, search history, intranet activity, email communications, social media postings, stored documents and emails, usernames, and passwords.
  • All activity on communications systems, including phone calls, call logs, voicemails, text messages, chat logs, apps use, mobile browsing and search history, mobile email communications and other information regarding an Employee’s use of company-issued devices.
  • Facilitating the efficient and secure use of the Company’s information systems.
  • Ensuring compliance with Company information systems policies and procedures.
  • Complying with applicable state and federal laws.
  • Preventing unauthorized access to, use or disclosure/removal of the Company’s property, records, data and information.
  • Enhancing employee productivity.

Geolocation Data. This category includes GPS location data from company-issued mobile devices and company-owned vehicles.

  • Improving safety of employees, customers, and the public with regard to use of Company property and equipment.
  • Preventing unauthorized access, use or loss of Company property.
  • Improving efficiency, logistics and supply chain management.

Audio, Electronic, Visual, Thermal, Olfactory, or Similar Information. This category includes images and audio, video or call recordings created in connection with our business activities or temperature checks in connection with our safety procedures during the COVID-19 pandemic.

  • Improving safety of employees, customers, and the public.

Professional and Employment-Related Information. This category includes without limitation:

  • Data submitted with employment applications, including salary history, employment history, employment recommendations, etc.
  • Background check and criminal history.
  • Work authorization.
  • Fitness-for-duty data and reports.
  • Performance and disciplinary records.
  • Salary and bonus data.
  • Benefit plan enrollment, participation and claims information.
  • Leave-of-absence information, including religious and family obligations and physical and mental health data concerning employee and his or her family members.
  • Collecting and processing employment applications, including confirming eligibility for employment, background and related checks, and onboarding.
  • Employee benefit plan and program design and administration, including leave-of-absence administration.
  • Maintaining personnel records and complying with record retention requirements.
  • Communicating with employees and/or employees’ emergency contacts and plan beneficiaries.
  • Complying with applicable state and federal labor, employment, tax, benefits, workers’ compensation, disability, equal employment opportunity, workplace safety and related laws.
  • Business management.
  • Preventing unauthorized access to or use of the Company’s property, including the Company’s information systems, electronic devices, network and data.
  • Ensuring employee productivity and adherence to the Company’s policies.
  • Recruiting individuals to work for the Company.
  • Investigating complaints, grievances and suspected violations of Company policy.

Education Information. This category includes education history.

  • Evaluating an individual’s appropriateness for a participation position at the Company or a promotion to a new position.

Inferences Drawn From the PI in the Categories Above.

  • Engaging in human capital analytics, including but not limited to identifying certain correlations about individuals and success on their jobs, analyzing data to improve retention, and analyzing employee preferences to inform HR Policies, Programs and Procedures.

To carry out the purposes outlined above, the Company may share information with third parties, such as background check vendors, third-party human resources and information technology vendors, outside legal counsel, and state or federal governmental agencies. The Company may add to the categories of PI it collects and the purposes it uses PI. In that case, the Company will inform you.

If you have questions about the Company’s privacy policies and procedures, rights you may have concerning your personal information, you may call 1.877.729.2004, email [email protected], or go to https://lodgeworks.com/hospitality-careers/.